My club President DTM Jane, called me and said, we have only 2 weeks time to release newsletter. We have to do it at any cost, you have collected articles at the beginning of the term itself. Where are we on it ?
Ladies and Gentleman,
At the beginning of our club officer term we all will be energetic to set the goal. One of my goal as VP PR was release a newsletter for the club. I have sent request for all my members to write articles. With my enthusiasm, my club members could not say much. I have got great response from my club members with their content contribution. I was confident that. I have a designer in my team, Rahul. Rahul will do all the design work and I would release my club newsletter on time.
I told Rahul that I have taken up the task of releasing newsletter for Toastmasters. He said that he didn't know, How to create a Newsletter. But with my motivational speech, Rahul agreed to learn and create Newsletter for me.
We agreed some time, for me to collect all the remaining articles. Rahul to learn Nesletter designing. Mean Time, Rahul resigned and left my organization. I didnt know, how to proceed. I become super busy with my work and at TMs I have taken up speech contest. I have moved all the way to Division. No one, dare to ask me the newsletter update. I lost at Division, First question from my President was about this. Where are we on the Newsletter ?
I had the article. I had 2 weeks, I have to collect all the photos, newsletter design and publish. I was confident. I have called up my previous VP PR who was only one has published Newsletter before, DTM Sajitha. I asked her help, She said, I had a person in my office to do it, I didnt do any design work. and it is not easy job. you have to add more people to your team. I asked her, who all will be ideal. you need people to correct the content, for that we can call our English teacjers from the club, DTM Suja & TM Issamma was the suggestion. Both of them agreed to prof read all articles with all the happiness. Work started, I have agreed to learn and design Newsletter, I asked Sajitha to collect all the photos needed. She said, It is too much, I cant do all; ok, Sajitha, you collect the half. rest I will. She was kind enough to send her sample newsletter publish.
You tube is an amazing tool, You tube introduce my to Canva, a tool to design Newsletter. Easy tool to design. My job become, Everest to a small hill next to my home. Suja & Issamma did the prof read in 2 days time. Sajitha collected all the photoes and logistics. Work done and we have completed task in 1 week and submitted our newsletter 7 days before the deadline. My team has done all the prof reading and corrections. I wanted to suprise them with thank you note at the last page of our newsletter, I didnt send for prof read as I wanted to make them happy and surprise. When I publish to all, my prof reader called me said, That thank you note is full of mistake, please recall and correct it.
In the entire task, we have seen a great team work and all of us matured enough to complete the planned work on time, keep in mind what is our deliverables. It hard all the club members participation, as content contributors or journey of each experience in the content. Post the release, I have got the satisfaction of creating a memory for the club but I have to appreciate the team work we four has played to release the content.
The lesson from this project was, if we know, clearly what we want to achieve, It is easy to create team and get the work done.
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